ASSD - Ho(s)tel Management Software PMS 3
Please also see the general Operating Instructions.
The Calendar Schedule and Overview Day serve as frameworks for several overviews, which can be selected by clicking on them. They only differ in the default date settings (e.g. 1 night in the Overview Day and 9 nights in the Calendar Schedule). However, these can be changed at any time. The overviews that are displayed on the different tabs and their order can be freely defined by the system administrator in the parameters.
All overviews are built the way that the tabs can be enlarged to display an even longer period of time.
At the bottom of the screen you can see control items which are available for all overviews. Additional opportunities for changing the display appear in some overviews.
Dates: A begin and an end date as well as the number of nights define the desired period. The end date is the departure date and is therefore not part of the display anymore. According to the entry of the end date or the number of nights the corresponding field is calculated. Via changing the start date you can shift the period. The weekday is displayed next to the date. If the program is started, the current date is defaulted. Please consider the short buttons for the date entry: "T = Today", "Y = Yesterday", "W = Tomorrow" (enter one of these letters and the date is set automatically).
Buttons: Additional settings for the display according to the selected overview.
Quota: The displayed data usually does not include allotments. By entering the allotment number (=guest number) into this field, the corresponding allotment is added to the general availabilities. The button showing the family allows to call up the Guest Database. The guest number can be transferred from the Guest Database via the button "Paste" or via Drag and Drop.
Button to Change the House: Please click here for further information.
Navigation Bar for the Period: These eight buttons help to shift the period for a year, a month, a week or a day. You can easily scroll through your bookings with these buttons.
Refresh (R): This button refreshes your data. All overviews are calculated newly. It can also be refreshed automatically by clicking on the room plan and having worked with another tab previously. This option can be enabled or disabled for speed reasons. A default setting can be defined in the House Database.
Print Overview: You can print the current overview via this button.
Print Preview: Via this button, the booking overviews are displayed on the screen just the way it would look like on the print-out. You can also print on the Windows default printer from this print preview.
ComboBox Report Type (yellow in the picture above): Different types of reports can be displayed or printed for the print preview and the printout. E.g. cleaning plans (departure plans), a detailed meal plan and special reports for the conference room booking are available. This selection can be easily extended individually.
Reservation: The button with the house starts Reservations and enters the selected period for a new reservation. If a free date has been found, a reservation can easily be entered this way.
Speech Bubble: You can disable the speech bubble with information for newcomers in the "General Settings", page General 2 (quick info in data grids).
