ASSD - Ho(s)tel Management Software PMS 3

 

 

Pool: Different houses can use different settings when allocating them to Pools.

 

Code: Account Number with up to 8 characters.

 

Description: Name of the account.

 

Account Type: Defines whether the actual account is a real or a nominal account. This has influence on the reports.

 

Transaction List Account: It is booked via previously defined Accounting Transaction Types in Accounting. Here you can define which different types of transactions, this account should appear in the selection field for: e.g. all expense accounts for the type of transaction "Expenses" or all accounts of proceeds for the type of transaction "Income". Furthermore the account list can be restricted for the use in ComboBox list "Account No." in the Article Database. For this set ID "HO" for menu item Articles/Items Youth Hostel or "AR" for menu item Articles/Items Central in the in field "Transaction list account". The latter ("AR") is less recommended because of the types of payments. As soon as one entry is marked with of the mentioned IDs, the other accounts do not appear in the ComboBox list in the respective article database anymore. These account lists also take the sorting set in the General Settings into consideration.

 

Counter Account List: Here you can define whether the account should appear in the default list of counter accounts: e.g. cash, bank. If required, a list of accounting transaction types can be defined on page "Detail 2", too.

 

Counter Account, Enter Ref.No.: If this account has been selected as a counter account, the reference number has to be entered in accounting. With that, users are forced to enter the bank statement number at the bank account.

 

Balance Forward Account: For real accounts as cash, bank, receivables and deposits there is a Balance Display as well as a display when booking. In order to optimize the speed, this balance is always determined for the current Journal Number out from a forward balance of the previous journal number and the current transactions. A fictitious account (e.g. 16001 for the bank account 16000) which is entered here, and a fictitious counter account (e.g. 99999), are used to create the forward balance.

 

Forward Balance - Transaction: Accounting Transaction Type forming the internal forward balance when Calling a Booking Journal.

 

Print Account: Possibility to hide all internal forward balance transactions.

 

Account for Discount: Assigns a discount account for percentage discounts. Also see the setting for "Split Up Article – Discount" (Page "Misc2") in the House Database.

 

Account Grouping: Free field for reports or for an interface to external accounting systems.

 

Disabled: An account can be disabled for further use.