ASSD - Ho(s)tel Management Software PMS 3

 

Menu items which, in addition to Billing, also concern POS and Accounting, are summarized in this area.

 

Basically, the ASSD software offers the billing for guests as well as the management of prepayments and receivables. Additionally there is a POS module for Retail as well as a menu item Accounting.

 

In practice, big organizations map all transaction flows including the bank account in the Hotel/Hostel via the ASSD software. Therewith, a greatest possible control can be achieved with the help of end of day processes and adjustments with the bank account(s). This means that all transactions of the house important for accounting are recorded in the house itself. Regularly, this data can then be transferred to the accounting system of the organization (in detail or sum) via the Booking Journal, mostly with an accounting interface. Consequently, the ASSD accounting module provides a recording system which operates prior the real accounting system.

 

Mostly, independent houses only use the areas invoicing, prepayments, receivables and the basic POS Closing. We also follow this modus operandi when newly setting up a system.

 

The following terms build the system for the data to be recorded in the transactions.

 

Journal: This ID defines a company or a house.

 

Journal Number: Consecutive calling number for the data transfer to an external accounting system (usually covers a month). In comparison to the date fields, the completeness is guaranteed, here.

 

Journal Position Number: Consecutive transaction number for all transactions regardless of POS number.

 

POS Number: Concluded accounting area, e.g. single POS at the reception. There is at least one own POS number for accounting (e.g. 015 safe/accounting). End of day processes are carried out separately for each POS number. Cash movements between single POS are to be booked. In most cases, a POS number is combined with a fixed work space and the handing over takes place when changing shifts (end of day process). However, flexible assignments depending on the sign on of your staff in the system can also be defined. This corresponds to the number of cash drawers which can each be signed on to any work space.

 

Transaction-/Invoice Number: Consecutive transaction number within one POS number (that is why the POS number and the transaction number is necessary for a unique identification of a receipt if there is more than one POS). In the Hostel/Hotel Database the transaction number can also be set up the way that all invoices are numerated independent of other transactions (bookings, end of day processes). In this case, the number of other receipts begins with 50000000.

 

POS Day Number: Identifies a POS shift: year-month-day/number. This number allows to adjust and analyse a shift independent of the system date. The POS day number is assigned when opening the POS or with the first booking after the end of day processing for configurations without an explicit POS opening.