ASSD - Ho(s)tel Management Software PMS 3

 

Special entries not assigned to an individual address, can be made in the guest database for different usage areas. For this purpose, please use guest numbers smaller than 3000 and which can be remembered easily.

 

Usage Areas:

 

Quick reservation without an address under a standard guest number, e.g. for walk-ins. The name is entered in the matchcode of the reservation and there is space for further data in the text field. A guest entry with the type of guest "locked" can be used for temporarily locked rooms. Allotments for the Internet or walk-ins are further usage fields.

 

The usage of special guest numbers reduces the necessary entries of guest data to a minimum. Please mind that the guests entered that way are not stored in your guest database.

 

Procedure:

 

Instead of entering a name and personal data, you can simply enter an internal name, e.g. "Walk In", "Internet Allotment" etc. It can also be recommended to manually enter a (guest) number which can be remembered easily.

 

Please always remember to lock this number from unintentional overwriting on page Financial Data. This causes the start of an automatic new entry in the guest database when selecting this number via the button showing the family.

 

Usage Field of Special Guest Numbers - Quick Reservation

 

This guest number can be entered as a default pre-selection (button "Save as Standard") e.g. for Quick Reservation.

 

The entry of the name in the corresponding field then is enough. If further data is necessary, you can enter them in the memo fields. If you wish to enter the address of a certain guest in the guest database nevertheless, please make a new entry in the guest database via the button showing the family.