ASSD - Ho(s)tel Management Software PMS 3

 

 

Room Number: This number or string of characters has up to six characters. They are used in all overviews. For internal use, the room number has two more characters (separated from the first six by a space). This makes it is possible to enter more than one room with an apparently same number. These rooms should be assigned to different, not overlapping periods of time. This way, the type of room can be changed e.g. after structural alteration (Example: a 6 bed room is reconstructed into a 4 bed room). When rooms are only locked temporarily, it can be recommended to use a Reservation with the type of reservation "Block" (e.g. for renovations).

 

Using the two last characters is not possible in connection with the interface for individual walk-ins from the old external POS system.

 

From Date/To Date: The period this room is available in. An empty field signifies unlimitedly in the corresponding direction. As a default setting, both fields are empty. Primarily for temporary rooms (e.g. tents, block houses). When blocking a room temporarily, it can be recommended to use a reservation with the type of reservation "Block" (e.g. for renovations).

 

Type: One of the Room Types from 1 to 8 or any other code (then without reservation with types of rooms). Please do not use the asterisk "*" - this symbol is used for reservations only. After having occupied a room, the type cannot be changed anymore. If necessary, the room has to be copied and is then available with a different type for two separate periods (see "Room Number" above).

 

Number of Beds: Number of available beds in the room. A change is not possible after having occupied the room. If necessary, the room has to be duplicated and is then available with a different number of beds for two separate periods (see Room Number above).

 

Building, Floor, Corridor: Identification of the rooms and order in the Calendar Schedule and the Reservation.

 

Field "Corridor" has been extended to 16 characters. You can use this field e.g. to enter a room name (if necessary, please extend the columns in the parameters).

 

Supply: Characteristics of a room.

 

Attached to Sanitary Facility: If two rooms share their sanitary facilities, the room number of the second room is entered here.

 

Description: Any text.

 

Record Info: Here you can see when this data was entered and which user has made the latest changes.