ASSD - Ho(s)tel Management Software PMS 3

 

Open services of unbilled invoices can be charged to a Guest Ledger account till a cutoff date. This can be used as night auditing or month end procedure to close a certain time period.

 

Preparation: Create a guest ledger article and assign a guest ledger account to this article. On page Misc of the Article Database enter a "Z" for "Automatic Balance". Assign this new article as a default via menu item "Settings / Field Validation", field "gledger" (overwrite the "00"). The guest ledger account should be carried forward similar to other real accounts (see Accounts). Please note that all items billed manually before or on the current cutoff date get a benefit date one day after the cutoff date. In this case the benefit date stops matching the date of the service e.g. the overnight. The original service date is stored as real date in transactions.

 

 

Organization: Organization: Any organization ID.

 

Hostel/Hotel: In combination with the organization ID this is a unique identification for each house.

 

Current Cutoff Date (incl.): Date of the latest action.

 

New Cutoff Date (incl.): Select the desired cutoff date.

 

Update Reservations/Invoices: This field displays the number of unbilled reservations/invoices after having clicked on Button "Update".

 

Charge to Guest Ledger: This field displays the number of unbilled reservations/invoices which have been booked to the guest ledger account after having clicked on Button "Book".

 

Type of Report: Select the desired type of report for printing.