ASSD - Ho(s)tel Management Software PMS 3

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An integrated task manager allows to edit more windows and therefore more reservations/guests simultaneously within the program. A simple change is possible by clicking on the task bar.  

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Windows can be shifted, maximized, minimized and altered in their sizes. The windows' contents are adjusted automatically.  

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Intuitive operation via ToolTip Texts, context sensitive help with index and search function meeting the Windows standards, Drag and Drop.  

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Menu according to Windows standards  

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Tool Bar for a quicker handling of often used functions  

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Right mouse button for context menus  

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Individual selection of the printer (e.g. to use fax gateways).  

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You do not need to buy a word processing program to use the standardized letters for correspondence. The database engine itself is included, too. All functions are integrated in this program. All letters or labels can be created comfortably in the system and can also be edited there. No additional software has to be purchased.  

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All reports, emails, letters or labels can be easily created and maintained in the system.

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Interfaces to Internet booking systems are integrated.  

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Any number of houses can be managed in one database.  

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A change of the house is possible out of every program via a touch of a button. The user does not have to sign off for this.  

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More houses can also be opened in different windows with the help of the Task Manager (see 1.).  

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Access to the system only possible with user and password.  

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User and date are stored in the database for every process.  

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User rights can be set-up individually in the user database.  

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All menu items can be locked or enabled for special user right levels.  

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Unlimited numbers and types of standard letters.  

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Standard letters can be changed easily with the "Report Builder" (print preview as well as print).  

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Standard letters can be created in any languages.  

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Types of reservation (e.g. contract, quota, option, inquiry, offer) can be defined and supplemented freely.  

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A change of the type of reservation is possible at any time: e.g. an offer is turned into a contract.  

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Bed booking in total and/or separation into (max.) 6 areas (e.g. guests f., guests m., teacher f., teacher m.,...)  

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Type of room booking (e.g. single rooms, double rooms,...)  

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Room booking  

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Simple free setting and use of allotments.  

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Different allotments for the same organization are possible.  

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Allotments are taken into consideration automatically when creating a contract (can be disabled individually).  

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Definition of houses and quota houses: i.e. management of received allotment.  

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Different reservations can be combined under one registration number (e.g. 5 guests 2 nights, 3 guests 4 nights).  

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The number of guests can be defined precisely per day within a reservation for the invoice and meal plan.  

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Room booking is created completely for the whole period (as in the old system).  

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Deviant numbers of beds and guests (e.g. family rooms groups of disabled people) are automatically adjusted in the room plan.  

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Change of stay dates or number of guests without any problems.  

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Enter changes of periods directly in the room plan via Drag and Drop.  

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Change of rooms while the stay via a mouse click.  

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Any meal plans can be defined (e.g. half board, full board with/without lunch pack).  

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Vegetarians, Moslems, etc are marked separately.  

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Automatic adjustment of a change of the stay data or the number of guests (this function can be locked).  

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Any manual separation on one mask possible (old system: one mask per day).  

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Up to 24 periods of daytime can be booked. Can also be reduced to the required number (e.g. 3: morning, afternoon, evening).  

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Differentiation setting up, taking down and real booking time.  

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Determination depending on the seating plan.  

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Booking for a special period in one process, e.g. whole week.  

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Separable rooms can be booked in total or separately (any assignments possible).  

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Reservations  

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Meal Plan  

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Room Booking  

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Conference Rooms  

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Separation of the 3 areas reservation-customer, guest and invoice receiver (different addresses).  

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Correspondence alternatively with reservation-customer or guest.  

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Correspondence can be supplemented by user fields of the house (e.g. opening hours), user fields of the guest, special agreements (text depending of agreement) and free additional texts (including text keys).  

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Guests and reservations can be marked via user fields (e.g. target group IDs).  

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Third name field.  

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International address (structure ZIP, city, state).  

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Directories for ZIP code, city and state for many countries with automatic search.  

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Phonetic search for guests, which are already stored in the system.  

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Banking arrangements/credit card.  

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Deviant determination of prepayments, terms of payment.  

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Automatic determination of the correct invoice, taking the price schemes into consideration.  

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Splitting-up invoices easily.  

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Module for retail.  

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Fixed buttons for special articles can be set-up.  

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Supervision of customer debts and deposits.  

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End of day processing with cash count and adjustment of articles with value.  

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Management of more than one POS.  

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Simply pre-recording of accounting bookings directly in the house.  

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Import of articles and prices.  

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Import of Internet bookings via an interface to the booking system.  

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Integrated allotment for the Internet booking system, alternatively manual input or float quota.  

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E-mails directly out of this program.  

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Various overviews in the frame of one window. Order and type can be defined freely.  

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All data (inquiry, contract) can be sorted and managed centrally and depending on the date (e.g. according to matchcode, registration number or customer/guest).  

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Automatic display of all due dates (e.g. prepayments/deposits, return of contract) when a user logs on (can be switched off).  

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You can manage any additional dates in general or concerning the reservation, too.  

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The system is multilingual. Delivery in English and German.  

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All texts and labels on the screen can be altered in any way.  

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All fields on the screen can be locked or made invisible. Furthermore, a format can be defined (e.g. all in capital letters, ranged right).  

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All check functions for each field can be set freely (such as field check POS). Check functions do not have to be pre-defined for every program (possible on field basis).  

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Number assignment by flexible number counters.  

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All parameters can be defined specifically for clients or groups of clients (houses).  

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All letters, reports and labels can be freely changed and/or supplemented.