ASSD - Ho(s)tel Management Software PMS 3

What's New in Version 2.15 – 09 August 2020

 

1.Moving Rooms on Plan - Check Room Type: if the room type changes a special warning is shown with current, “used as” and new room type. Old logic: the ‘used as’ is kept otherwise the new room is assigned without specified type. The label “msg3box8” activates the new feature. The icon can be configured (1=blue question mark, 2=red stop icon). The user has a choice to keep the existing room type (“used as” or if not set from old room) or set no room type which means using the room type of the new room and its prices.

2.Room type “used as”: reservation info box on room plan contains the room type “used as” after the guest. The reservation color can be amended in case of “used as” with a number added/subtracted to RGB to highlight such reservations (default numeric value “rtcolor” e.g. 1.5 to make it brighter).

3.Room Plan New Undo Button for moving rooms: the button Tip Text shows the last 10 actions (top is most recent). A click on the button asks to undo the last move which gets removed from the history afterwards. All room movements can be reverted fully one after another.

4.Arrival/Departure List Sort: click on any column header changes the sort order. Those orders reposition on refresh to top of the list. You may switch back to a normal order via button “O” or related column. Columns Name, Room and Web Reservation can be used to enter a search term.  

5.Arrival//Departure List: the switch to extend the list to room level (and back) has been changed to right click!

6.New Status Web Check In: indicated with a “0” and a purple tick with a dot.

7.Departure List Batch Check Out: on the current date after the regular check out time there is a new option ‘Batch Check-Out’ which checks out all guests that are checked and are billed with a green “X” at once. The option is only available on the current date after the regular check out time. Label: popup017_9 (can be disabled).

8.Arrival/Departure List Room Changes: people moving rooms are marked with a grey background in column paths to indicate that they are not actually arriving or departing. On the arrival list guests are highlighted if they stay already in-house and on the departure list if they continue to stay in another room. Database field ‘connecting’ (could also be used on note columns or reports).

9.Float Allotments Overbooking: a negative float rest can be set. As a result the number will be added to the total beds allowing an overbooking up to this number. Implemented only for linked room type allotments.

10.Overview Prices New Stats (a_calendar18/priceprod): flexible text (e.g. blank for group separators) - position 10=Y. Flexible colour - position 9=N black foreground, white background, position 9=Y you can define colours based on value thresholds via “priceprod0”. In the control field put pairs of values and colour codes: e.g. “20,13084908,40,16104384,80.50,8974474”. The first figure is compared with the value of the day (less/equal). If it fits, the colour code next to it is used (and so on). Use from the command window “? GETCOLOR()” to retrieve RGB codes (or any other tool). Instead of an article use *B for separator lines. Switch off average/total - position 11=Y. Special calculation codes:

*BR = Number of breakfasts

*OC = Occupancy formula - position 16

*OL = Occupancy last year weekday adjusted - position 16

*OB = Occupancy current and last year - position 16

  Values this year: a_free, a_freea, a_all (nCnt-1,16) (16 = all or room type number)  

  Values this last year: al_free, al_freea, al_all

*GH = Number of guests (reservation type starts with “2” and blocks beds/rooms)

*CI = Number of reservations (paths) checking in

*CO = Number of reservations (paths) checking out

*SO = Number of reservations (paths) staying (and no check-in)

*B = used as line separator        

*OC = Occupancy formula - room type can be selected at position 16, if empty or no number 16(=all room types) is chosen by default

*OL = Occupancy last year weekday adjusted - room type can be selected at position 16, if empty or no number 16(=all room types) is chosen by default

*OB is not used

11.Fix s_pickup: after guest ledger cut off records are no longer aggregated on latest service date but correctly split per day (also 2.14.2).

12.Dayview New In-House List (Page 12): a new tab has been added (Page12). Feel free to disable (remove page by reducing total to 11), re-order (be careful of housekeeping reference) or change content (a_dayview/pageX). Use default value “style_in” to start summarized (empty) or with detailed (Y) list.

13.Room Plan: the warning “Room booking not complete” can be switched off for a reservation with 0 people by checking the box “Overbook”.

14.Fix Meta Prices: formulas are no longer re-written for dates outside the current edited/added meta record.

15.Option: Billing Data Broken Down by Room Number. This always existing feature (enabled via General Setting ‘roomjourna’ set to ‘Y’) has been improved. It now records the actual number of people in the room in ‘overnights’ (and ‘paxinroom’). Note: first 6 characters of the room number are transferred to billing.

16.Option: Billing Data Now Always Broken Down by Path (sub reservation). Activate via General Setting ‘invposoff’ set to ‘N’. The ID of the path is shown to the user in the selector column ‘Ma’ (match) with e.g. #1, #3. It is filled on first creation but it’s editable. The actual path ID is stored in new column s_journal.position (for internal and reporting use). With this new functionality invoices can be easily split for a whole path: e.g. by selection with ‘#2’. To be still able to select all rows, there is a new filter code just ‘#’ that selects all available invoice rows.

17.Change: Article Splitting Detail: if configured per day in property settings (tab ‘Misc 2’, separate period article split = ‘Y’) or in case of German cash register law (sigcreate=”6”), the split is broken down per actual visible invoice row and no longer grouped. Example: in the past two different ‘bed & breakfast’ articles that contained the same breakfast split resulted in 1 row for the split. Now each visible article gets its own split resulting in 2 rows in this case. Whereas this increases the overall number of data records (if split is used) the split is now assigned exactly to one visible invoice row. This makes it possible to show the tax/VAT split per row. This assignment takes place via a new column ‘mainrow’ which is filled for the visible row and all the split records (with pkey ID number of visible row). In case of a void the original transaction’s ‘mainrow’ numbers are kept.

18.Option: Billing Data Broken Down by Physical Room Type. Activate via General Setting ‘roomjourna’ set to ‘T’. Similar to option ‘P’ it transfers the number of people to the room column via e.g. ‘pax2’ then followed by the room type e.g. ‘t4’. This option allows revenue analysis of physical room types without breaking down per actual room number.

19.Reservation “Change Date” Updated on Save: s_reser.cdate is now updated at the time of saving (+ 5 secs) and no longer at the time edit mode was entered. This way it can be used to export changes properly into external systems. Same for table s_room.  

20.Fix: Guest Ledger Date and VAT: needs to use jreal_date

21.End Of Shift Reports: the button for basic shift closure is removed for German TSE cash registers - except excluded ones (germany/exclude). For excluded ones the button remains and is re-opening the POS instantly.  

22.End Of Month / Journal: POS numbers can be excluded from the validation process that they must be closed. Makes sense for ones that are not counted (e.g. back office safe at certain properties). germany/exclude2

23.Germany: TSE and DSFinV_K Export (see separate documents in folder help).

24.Hungary: NTAK-Interface available