ASSD - Ho(s)tel Management Software PMS 3

In "Reservations", page Rooms, you can now find a new button called "Automatic Room Allocation" next to the input field for "Number of Guests". This feature is only available for Youth Hostels and Hostels not for hotels. This function makes it possible now to automatise the room booking with the help of already existing (which have e.g. been created by the warden) or new templates. This automatic room allocation only refers to one reservation. You can either allocate rooms newly or adjust already existing allocations to your changes. (e.g.: guests are transferred to fill beds and fill beds are transferred to guests,...)

 

You can enter room, room type, building, floor and/or corridor preferences, and the program then automatically searches for corresponding rooms still available (room preferences has the top priority). Furthermore, the guests can also be split up to guests male, female, group leader male, female, bus driver. For each single sub-group you can also make the entries mentioned above. This is especially interesting for school classes. You can also block a complete building, floor or corridor for a group (via the boxes next to "building, floor, corridor").

 

You also have the possibility to book individual guests into a room which is already booked by one guest. We therefore created special room IDs, which are then to be entered into the field "room preference": "*m" e.g. books a guests into a room which has already been booked by a male guest, "*f" as *m only female guests and "*b" books a guest into a room which has been booked – not taking the genders into consideration. All entries can also be combined as you like. The program processes the entries according their priorities (from top to bottom) and searches for fitting free rooms. If no room is found, a warning is being displayed.

 

In order to be able to use this "Automatic Room Allocation", you have to authorise each user for the "Automatic Room Allocation" in the users' reference data (page "Advanced")

 

This sub-program seriously facilitates the room allocation e.g. for a group reservation. The user only has to call a already saved template (or to create a new) instead of having to book each single room one after another as it was the case before.

 

For further and more precise information, please see the program description in the normal User Help.