ASSD - Ho(s)tel Management Software PMS 3

VAT has to be paid for received prepayments. Correspondingly after the end-billing, VAT only has to be paid for the invoice amount minus the deposit.  

In practice this happens via a summation of the income accounts and the changes on the deposit account in order to calculate the VAT dept. Towards the guest, we declare the complete VAT in the invoice at arrival and departure. Please note that you do not give your guest a manual receipt over the prepayment with the possibility of input tax deduction and a final invoice showing the total VAT, as so, the double VAT would have to be paid! Some guests however wish to assert the input tax deduction at the time of prepayment, which they are legally entitled to and which they need a invoice over the amount of the deposit legitimizing an input tax deduction. In this case, please create an article (not type of payment). Now you have the possibility to create an invoice over the amount of prepayment with declaration of the VAT with this article. Important: Please wait until your guest has really made the deposit as, in case he/she missed to pay, you would have to pay the VAT in any case. On the final invoice, the prepayment is set to the articles with a minus, and this way, the final invoice only includes the VAT for the remaining sum.