ASSD - Ho(s)tel Management Software PMS 3

A new page to manage additional offers with limited participants such as courses and sports activities is now available in "Reservations". This new program shows an overview of all activity offers per stay day in the reservation and takes care of the supervision of vacancies and the automatic billing. The page "Activities" can also be disabled in the Reservation form. Activities are stored under menu item "Reference Data / Articles/Items" (page detail2: article grouping 1, page misc: from date/to date, minimum/maximum persons – max. 999 = unlimited, any assignment to a day of week (can be extended flexibly), memo field). In the invoices, all activities are marked with "A" in the column "Rooms". That is how the invoice can be easily split up into activities and further services.

 

Notes:

 

Selection of the date: Simple input or via the buttons.

 

Book: Entry in column "Book" or right mouse click transfers the complete number of people.

 

Colors: red = booked by this guest, green = vacancies, blue = fully booked.

 

Order by clicking on the title (light background): Column "Book" = booked activities first, column "Group/Description" = article group then description alphabetically, column "Free" = still available activities at the top.

 

Search function article group and description: Click into the title of the column and enter the string of character to be searched for.

 

Column Memo: Free field for additional information (only for booked activities).

 

Reports:

 

Activities per reservation: Button "Letters", Letter "04A" – Activities on the Invoice (Order: Invoice, Date, Article Number). If you use children prices, these have to be marked as activity with maximum 0 in order to be printed here. All fields of the invoice positions (s_journal) and articles (s_article) are available.

 

Activities amount and turnovers: Menu item "Reports/Business Reports", report "06A". This report shows all articles which are marked as activities in the article database (disable articles not needed anymore – do not delete them). Order and grouping is the article group then the article description. This data is exported into the Excel file "r06a.xls" in the folder "exchange". For a print preview, the field "Journal" has to be set to empty (services not billed yet).  

 

Available activities in Calendar Overview Day: The available activities per day are displayed in the "Calendar Overview Day". Activities which are completely disabled (type of reservation "3x") are invisible.  

 

Lists of participants: Menu item "Reports / Query Mailmerge/Labels/Reports": Create a new entry with type "05", data selection "60", order "AC", output file "activities.frx". The selection can also be made via page "Journal/Intern" via date and article and via all other fields (exclude type of reservation 39 – block period!).  

 

Planning Staff: Menu item "Reports / Query Mailmerge/Labels/Reports": Create a new entry with type "05", data selection "60", order "AC", output file "actstaff.frx". The selection can also be made via page "journal/intern" via date and article and via all other fields (exclude type of reservation 39 – block period!). Only those activities are taken into account which the number of employees is set bigger 1 for. The report counts the number of these activities per day and adds the necessary employees. If the minimum number of participants is not reached, the report displays "MIN" and does not count these employees.

 

Edit History: A detailed history of all changes made in the area activities can be created via the button "letters", letter "HAC" – History Activities. This function is only available if Audit Trail has been switched on (set "audit = Y").